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The MAEFAIRS web application is ready for Fall Student
Count for ANB importing from AIM.
The official fall count day is October 1,
2012. In an effort to give district AIM staff the opportunity
to verify and finalize enrollment data, the Student Count For ANB must be
imported on or after October 1, 2012. You may import data prior
to October 1 in order to review the information and investigate
discrepancies; however you will not be able to submit to OPI until on or
after October 1. You may import as many times as necessary.
Student Count for ANB reports must be submitted to the MAEFAIRS
system no later than October 12, 2012.
Please read the memo posted on the OPI website
at: http://www.opi.mt.gov/pdf/SchoolFinance/Enrollment/ANB_Info.pdf
Student Count for ANB Instructions is available at this
link: http://www.opi.mt.gov/pdf/SchoolFinance/Enrollment/StepByStepInstruc.pdf
Follow these instructions to complete
enrollment.
Log into MAEFAIRS at the following link: CLICK HERE
Note: If
you are asked, "Do you want Internet Explorer to remember your password",
click "No".
From the MAEFAIRS menu screen:
1. Print Blank Forms
a. Click on "Reports" (this
will give you a drop down list of options)
b. Click
on "Student Count For ANB" (this will give you a series of options)
c. Click on "Blank School Summary"
d. Highlight the schools for which you wish to print
reports
e. Single left click "Print to PDF" (you
will be prompted, "Do you want to open or save this file")
f. Single left click on "Open" (this will bring
the report up on your screen)
g. Single left click
on the printer icon
h. Click on "OK" (in the lower
right hand corner of your screen) and the report(s) will print
i. Click on X in the upper right hand corner
of the screen to close the report(s)
2. Import Student Count For
ANB Data from AIM
a. From
the MAEFAIRS menu screen, select "Data Entry", then "Student Count For
ANB"
b. Click on "Step 1: Import Student Count For
ANB From AIM"
c. Select a district and click on the
"Import Student Count For ANB" button. When the data has imported you
will get the message, "The data was successfully imported for
…"
Note: You may import as many times as
necessary and you may import prior to October 1 in order to review
data. You must import on or after October 1, 2012 in order to
submit the data.
3. View imported data in MAEFAIRS Student
Count For ANB reports
a.
Click on the "Reports" button, click on "Student Count For ANB", chose the
report you wish to review (school summary or district summary)
b. Highlight the schools for which you wish to print
reports
c. Single left click "Print to PDF" (you
will be prompted, "Do you want to open or save this file")
d. Single left click on "Open" (this will bring the
report up on your screen)
e. Single left click on
the printer icon
f. Click on "OK" (in
the lower right hand corner of your screen) and the report(s) will print
g. Click on X in the upper right hand corner of
the screen to close the report(s)
- If the Student Count For ANB numbers
(including part time and other enrollment) imported from AIM match those
that the registered MAEFAIRS User believes to be correct, return to the
Data Entry button. Choose "Student Count For ANB" and then "Step 2:
Submit to OPI".
- If the student count for ANB numbers
imported from AIM do not match those that the registered
MAEFAIRS User believes to be correct, proceed to Step 4.
4. Accessing reports of students
imported or not imported into MAEFAIRS Student Count For ANB from AIM.
a. Click on "Reports" (this
will give you a series of options)
b. Choose
"Student Count For ANB", then "Students Imported from AIM in Student Count
For ANB" or "Students Imported from AIM Not in Student Count For ANB"
c. Choose the school for which you need a list of
students imported or not imported to MAEFAIRS and click on "Print to
PDF"
d. The report will open on your screen and you
may now print the report. Compare the imported data to that which you
believe to be correct. If you believe the imported enrollment numbers
are incorrect (including part time and other enrollment), take this report
to the AIM staff at your district and work through discrepancies.
e. If the AIM data is correct, the MAEFAIRS user
validates and submits the data in MAEFAIRS.
f. If the AIM data is incorrect, the
district AIM specialist corrects AIM data and the MAEFAIRS user re-imports
data (Step 2 above), re-runs MAEFAIRS Student Count For ANB reports, and
submits to OPI.
NOTE:
All students (including Pre-kindergarteners-Special Education)
attending a program that provides less than 180 hours/year must be
reported. Although reporting these students is required, they are not
included in the ANB calculation for state funding purposes.
NOTE: All
students attending a program that provides 180 - 719 hours/year must be
reported. These students are considered "part time" for ANB
purposes.
DO NOT INCLUDE 19-year-olds (or older) in any part-time
category.
5. Accessing reports of
Students Imported From AIM in SAG
This is a report of
students listed as American Indian. The number of students in
this report determines the Student Achievement Gap payment for the ensuing
year.
a. Choose "Student Count For ANB", then
"Students Imported from AIM in SAG
b. Choose the
school for which you need a list of students imported from AIM in SAG and
click on "Print to PDF"
c. The report will open on
your screen and you may now print the report. Compare the imported
data to that which you believe to be correct. If you believe the
imported data is incorrect, take this report to the AIM staff at your
district and work through discrepancies. Once changes are made in
AIM, you will need to re-import into MAEFAIRS.
6. Print Final Report
a. From the MAEFAIRS menu
screen, select "Reports", then "Student Count For ANB, then "School
Summary" or "District Summary"
b. Highlight the
District or School for which you wish to print reports
c. Single left click on "Print to PDF" (you will be
prompted, "Do you want to open or save this file")
d. Single left click on "Open" (this will bring the
report up on your screen)
e. Single left click on
the printer icon
f. Click on "OK" (in the
lower right hand corner of your screen) and the report(s) will print
g. Click on X in the upper right hand corner of
the screen to close report(s)
After you have completed work in
MAEFAIRS, click on the "Logout" button in upper right hand corner of the
screen.
Questions:
For MAEFAIRS questions, or to
correct data once it has been submitted, please contact:
Nica Merala at 406-444-4401 or by email at nmerala@mt.gov
"The Montana
Office of Public Instruction provides vision, advocacy, support and
leadership for schools and communities to ensure that all students meet
today's challenges and tomorrow's opportunities."
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